Saturday, July 12, 2014

Using QuickBooks to Manage Your Business Finances

Organizing your finances is an important aspect of any business, large or small. Most small business owners and entrepreneurs can’t afford to hire a full time bookkeeper or accountant to manage their finances; therefore they would have to rely on themselves to keep accurate financial data available at any given time.

If you are using spreadsheet and general ledger to manage your business finances in 2014, you certainly should consider upgrading to a more reliable computerized accounting software.  Intuit QuickBooks is today’s #1 accounting software.  QuickBooks offer many versions to choose from that best suits your small business accounting needs.

QuickBooks Versions

All versions of QuickBooks feature tools for routine accounting to simplify tracking invoices, expenses, customers, bills and more. QuickBooks saves time by helping to ensure accurate accounting and by reducing or altogether eliminating the need to enter the same accounting data in different software applications. QuickBooks offers financial tools and applications from simple account tracking and invoicing to options for managing vendors, contractors and employees.

QuickBooks Online Versions
QuickBooks Online Versions has 3 editions.  Each edition provides to tools to keep track your finances and have access to computerized accounting features at anytime or anywhere all you need to have is access to the internet.

QuickBooks Online Simple Start: $12.95/month
QuickBooks Simple Start is the most basic bookkeeping software Intuit offers; it’s perfect for small business owners and entrepreneurs who have fewer than 20 customers. It offers an excellent interface to use with ease.  Simple Start version is a cost effective way to save time keeping track of your small business finances.

QuickBooks Online Essentials: $26.95/month
Your business may outgrow the QuickBooks Simple Start and need extra features, tools and applications to help manage your finances.  QuickBooks Online Essentials is an upgrade from the Simple Start; it includes up to 3 users and more tools and applications than the Simple Starts. 

QuickBooks Online Plus: $39.95/month
If you’re looking to manage your small business finances at greater heights, QuickBooks Online Plus offers unlimited plan features to help track and manage your small business finances.

QuickBooks online versions are great for keeping track of your finances away from the office or allowing your Accountant to have access to your records at any time. Start a Free 30 day Trial or Buy Now & Save up to 30% off  on QuickBooks Essentials and Plus Editions.

These editions include:
•    Intuit support at no additional cost.
•    Free upgrade
•    Remote access from anywhere.

If you are currently using QuickBooks Desktop you can easily convert your data to any of the QuickBooks Online Editions.

QuickBooks Desktop Editions
Intuit QuickBooks Desktop offer many versions which can be used on Windows or Mac computer.  Below is a list of the QuickBooks Desktop Versions to choose.  Intuit offer discounts on these products throughout the year.

QuickBooks Pro: $249.95 (Intuit offers discounts throughout the year)
QuickBooks Pro for small businesses makes creating invoices and tracking expenses for your business easy.

QuickBooks Premier: Start at $239.97 (Intuit offers discounts throughout the year)
QuickBooks Premier has everything in Pro plus industry-specific features to run your business better.

QuickBooks Enterprise: Start at $999.00 (Intuit offers discounts throughout the year)
QuickBooks Enterprise is designed specifically for businesses managing more complexity. Includes additional features and extra flexibility that small businesses need in accounting software.

QuickBooks Desktop product has been around longer, and in the past it has gotten a lot more attention from the developers, but with the ever changing of technology, QuickBooks Online Editions would be the best accounting solution for small to mid size business.

Intuit QuickBooks Products can be easy to use if you have accounting experience, some may find it difficult. If you don’t have accounting experience, there are QuickBooks Training Classes where you can learn basic to proficient skills on how to utilize the features in QuickBooks so your can have accurate data when you need it.


Theresa Todman, Managing Partner of B&M Financial Management Services, offers small businesses and entrepreneurs’ solutions in managing their business finances to help grow their business.
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